Contract Administrator

Job Description

Performance Contracting is seeking an experienced Office Administrator with an emphasis in Accounts Payable to perform administrative functions for its PCI Houston 115 operations based in Pasadena, TX.  

Primary responsibilities may include, but are not limited to, the following:

• Assist in accurate and timely accounts payable processing and payroll-processing
• Perform invoice review and coding, verify payment approvals, and manage vendor payment inquiries
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Maintain vendor relations by delivering excellent customer service via phone and email
• Maintain organized records of all communications, invoices, purchase orders, and more
• Assist with New Hire orientation, as needed
• Process travel & expense reports
• Perform routine data entry with a high level of accuracy
• Assist in customer billing and collection of past due accounts
• Assist in contract management and provide support to Branch Manager, Project Managers, and Estimators as needed

Basic Requirements

• Must have at least 3 years' experience in an administrative role
• Must have strong experience with Accounts Payable functions
• Must have proficiency with advanced functions in Microsoft Excel (i.e., pivot tables, macros, VLOOKUP, formulas, etc.)
• Demonstrates a proactive approach with the ability to multitask or pivot between tasks
• Ability to work in a team environment and collaborate effectively with both internal and external stakeholders
• Displays excellent verbal and written communication skills
• Showcases robust customer service and interpersonal skills with ability to create strong relationships
• Exhibits strong organization skills and attention to detail
• Employs critical thinking and problem-solving abilities
• Maintains accountability for completing work according to established deadlines
• Must be adaptable and willing to support various administrative functions
• Displays eagerness to acquire new skills and implement them quickly and effectively
• Demonstrates a positive attitude and strong sense of professionalism
• Working knowledge of Microsoft Office Suite, including Word, Outlook, SharePoint, and Teams

Preferred Requirements

• Associate or bachelor’s degree in accounting, business administration, finance, or similar field of study
• Experience working in the construction industry
• Experience with accounts payable systems or purchasing
• Familiarity with Power BI
• Familiarity with Box content management platform
• Local to the Houston metro area

This role is not eligible for employer visa sponsorship.