Office Administrator

Job Description 

Performance Contracting is seeking an experienced Office Administrator to perform administrative functions for its Houston 115 operations based in Pasadena, TX.  

Primary responsibilities may include, but are not limited to, the following: 

• Assist in accurate and timely payroll-processing and account payables
• Assist with New Hire orientation, as needed
• Process travel & expense reports
• Perform routine data entry with a high level of accuracy 
• Assist in customer billing and collection of past due accounts 
• Maintain vendor relations by delivering excellent customer service via phone and email 
• Maintain organized records of all communications, invoices, purchase orders, and more 
• Assist in contract management and provide support to Branch Manager, Project Managers, and Estimators as needed  

Basic Requirements:

• Must have at least 3 years’ experience in an office administration role
• Must have an associate or bachelor's degree in accounting, business administration, finance, or similar field of study
• Must have proficiency with advanced functions in Microsoft Excel (i.e., pivot tables, macros, VLOOKUP, formulas, etc.)
• Demonstrates a proactive approach with the ability to multitask or pivot between tasks
• Ability to work in a team environment and collaborate effectively with both internal and external stakeholders
• Displays excellent verbal and written communication skills
• Showcases robust customer service and interpersonal skills with ability to create strong relationships
• Exhibits strong organization skills and attention to detail
• Employs critical thinking and problem-solving abilities
• Maintains accountability for completing work according to established deadlines
• Must be adaptable and willing to support various administrative functions
• Displays eagerness to acquire new skills and implement them quickly and effectively
• Demonstrates a positive attitude and strong sense of professionalism
• Working knowledge of Microsoft Office Suite, including Word, Outlook, SharePoint, and Teams  

Preferred Requirements:

• Experience working in the construction industry is preferred
• Familiarity with Power BI is a plus
• Familiarity with Box content management platform is a plus
• Local to the Houston metro area preferred 

This role is not eligible for employer visa sponsorship.